Management Assistant

As Management Assistant & Executive Support, you will report directly to the Chief People Officer and play a central role in supporting HR operations, recruiting, office management, executive coordination and internal communication.You will act as a trusted and highly professional point of contact for employees, managers, candidates and external partners, ensuring that HR and administrative matters are handled efficiently, discreetly and with a strong service orientation.In this role, you will work closely with the Chief People Officer and, where required, support the CEO and C-Level management in organizational and administrative matters. Success in this position requires a high degree of reliability, conscientiousness, diligence, ownership, professionalism and sound judgment.We are looking for a person who combines structure and attention to detail with positive energy, resilience, strong interpersonal skills and the ability to work effectively in a dynamic international environment. The successful candidate demonstrates a proactive mindset, professional integrity and the ability to maintain high quality standards under pressure.A modern understanding of digital tools and confidence in working with AI-supported technologies and systems is essential. You should be comfortable using AI responsibly to improve efficiency, communication quality, organization and process effectiveness while maintaining confidentiality, accuracy and professional standards.

• Act as the first point of contact for HR-related questions and ensure professional, solution-oriented and service-minded communication across the organization.
• Maintain employee master data and support HR document management in SAP SuccessFactors, including entries, exits, employment contracts, contract changes, certificates and other HR documentation.
• Support the recruiting process end-to-end, including job postings, application management, interview coordination, candidate communication and preparation of offer documents.
• Coordinate onboarding and offboarding processes, including checklists, IT and access coordination, welcome arrangements and smooth handovers.
• Support topics related to time management, absences and certificates and act as an interface to Payroll, Finance and external payroll providers in France and the UK.
• Contribute to international HR projects, HRIS implementation activities, employer branding initiatives, policy rollouts and continuous process improvements.  
• Utilize digital and AI-supported tools responsibly to improve administrative efficiency, communication quality, documentation standards and workflow coordination.

• Support the Chief People Officer in daily business activities, project coordination, meeting preparation and follow-up activities.
• Provide organizational and administrative support to the CEO and C-Level management where required.
• Prepare presentations, meeting materials, decision papers and follow-up documentation in a structured, accurate and professional manner.
• Support internal communication, management updates and employee information in a clear, respectful and engaging way aligned with the Wintipak Spirit.
• Interact confidently with C-Level management, managers, international teams and external partners while representing HR with professionalism, discretion and strong customer orientation.
• Demonstrate excellent follow-through, reliability and the ability to manage multiple priorities with calmness, focus and professionalism.

• Support smooth daily office operations, including reception, mail handling, meeting room coordination, hospitality and guest management.
• Manage office supplies, consumables and supplier coordination in a cost-conscious and organized manner.
• Support the organization of internal events, workshops, team offsites and management meetings.
• Assist with business travel planning, bookings and expense preparation in line with travel guidelines and budget awareness.
• Review and process incoming invoices and support expense and credit card administration processes.
• Ensure tasks are handled with accuracy, accountability, timeliness and a strong sense of ownership.

• You have experience in an assistant, HR, office management or comparable administrative role, ideally within an international environment.
• You work in a highly structured, conscientious, reliable and discreet manner and maintain a clear overview even when managing multiple priorities simultaneously.
• You demonstrate diligence, accountability, attention to detail and a strong commitment to quality and professionalism.
• You bring positive energy, resilience and a proactive, hands-on mindset combined with the ability to work independently and take ownership of responsibilities.
• You are service-oriented, collaborative and confident in interacting with employees, management, HR, Finance and external partners.
• You possess strong organizational and coordination skills and are able to prioritize effectively, follow through consistently and drive tasks to completion.
• You communicate confidently in German and fluently in English. Additional languages are considered an advantage.
• You are confident in using MS Office applications. Experience with SAP SuccessFactors or other HR systems is an advantage.
• You demonstrate digital affinity and competence in working with AI-supported tools and technologies in a professional, responsible and efficient manner.
• You act with integrity, professionalism and sound judgment, especially when handling confidential or sensitive information.
• You bring a positive attitude, emotional maturity and the motivation to represent HR in a professional, approachable and human way.

• A varied and trusted role close to management, with direct insight into international HR, business and leadership topics.
• An environment where you can take ownership, contribute ideas and actively shape processes and improvements.
• An international company with short decision paths, dynamic business topics and exciting development opportunities.
• A team that values reliability, collaboration, openness, accountability and a strong customer mindset.
• And above all: our Wintipak Spirit — with Cool Head, Warm Heart, Open Mind and Clean Hands.

We look forward to getting to know you.

Pack the Future with us — and bring your spirit to Wintipak.

Your Recruiting Contact:
Julia Schüller
+41 52 5513902